The Minor Metals Trade Association Ltd (MMTA) is committed to protecting and respecting your privacy. You will always have control of the data the MMTA collects, processes or stores about you.
This policy (together with our Terms & Conditions and Disclaimers) explains the basis on which any personal data we collect from you, or that you provide to us, is held, how we use it, the conditions under which we may disclose it to others and how we keep it secure. Please read the following carefully to understand how we collect, process and store your personal data.
If you have any questions please contact the MMTA at 1st Floor, 33 Queen Street, London, EC4R 1BR or by emailing firstname.lastname@example.org.
- How might we collect data from you?
We collect information about you whenever you register for one of our events, ask to receive minor metals related information, subscribe to the Crucible, participate in our arbitration service, express an interest in MMTA membership, or join the MMTA.
This includes any information provided at the time of registering to use our services, including enquiring or applying to join the association, joining our mailing list or accessing news stories and other minor metals related information on our website, requesting MMTA services, registering via our online booking system, filling out registration forms, contacting us by whatever means, or accessing a delegate messenger system.
If you contact us, we may keep a record of that correspondence. We may also ask you to complete surveys that we use for purposes to research and improve our conference and events, although you do not have to respond to them.
Details are recorded of your visits to our website including, but not limited to, traffic data, location data, weblogs and other communication data and the resources that you access.
We may also use web beacons, which are small image files that the MMTA may place on web pages and within web-based email newsletters that we send. Working in conjunction with cookies, web beacons allow the MMTA to accurately count the number of unique users who have visited a specific page on the MMTA website and the number of times those pages are displayed. We can also use web beacons to let us know how many people opened a web-based email newsletter. This information is only ever collected in aggregate form and is not linked to your personally identifiable information.
We use server log data to help administer the site, to better understand the parts of the site and what types of content are most interesting to our site visitors, and to measure volumes of traffic. Each time an MMTA page is requested from your browser, we log your computer’s IP address into our log files. Your computer has been pre-assigned a 12-digit number. This number is the IP address. We use your IP addresses to analyse trends, administer the site, track your movements on the site, and gather broad demographic information for aggregate use.
We may also sometimes obtain information from third parties. We protect any information obtained from third parties according to this policy, plus any additional restrictions imposed by the source of the information. These third-party sources may include other organisations that we hold joint venture conferences with or publicly-available sources such as business networking sites or other information in the public domain.
- What personal data might we collect?
The personal information we may collect includes:
Your company email address
Your personal email address
Company phone number
Mobile telephone number
Your country location
If you request visa letters from us, are a Director or employee of the MMTA, then we may hold your passport details, date of birth, and nationality.
IP address of the device you use to access our websites
- Why do we collect this data?
We may process your personal information for certain legitimate business purposes, which include some, or all, of the following:
To fulfil the terms of your membership of the MMTA;
To allow you to apply for membership of the MMTA;
To enhance, personalise or improve how we conduct the conferences and events that you have registered to attend;
To ensure that content from our site is presented in the most effective manner for you and for your computer;
To inform you of future conferences and events organised by us and/or organised with a joint-venture partner, which we legitimately believe you may have an interest in attending, or which you have requested from us, and where you have consented to be contacted for such purposes;
To carry out our obligations arising from any contracts between you and us;
To respond to your queries relating to aspects of the services we provide;
To seek your views or comments on the services we provide;
To inform you of news stories or MMTA activities which you have requested from us or where you have consented to be contacted for such purposes;
To allow you to participate in features of our services, including guidelines and information resources and updates, trade-related services, delegate messenger services and provision of presentations for an event;
To process a job application or circulate a CV where specifically requested;
To notify you about changes to our service;
We may also use your data, or permit a third party, for instance a company that we hold joint-venture conferences with, to use your data, to provide you with information about goods and services which we legitimately believe may be of interest to you and we or they may contact you about these by email post, or telephone. Personal information is sometimes supplied to third parties engaged by the MMTA in order that they can take steps to verify that the personal information we hold is current and accurate and to tell you about our service, conference and events that may be of interest to you, and they may, on our behalf, seek to contact you in this regard. We will ensure that any such contact is limited so as not to be intrusive and they will always identify the purpose of the contact and make it clear that they are acting on behalf of the MMTA.
Where you have applied to join the MMTA, we will provide your data with your permission to other MMTA members, to support or process your application for membership.
If you are an existing member or customer, we will only contact you by telephone, post or electronic means with information about goods and services similar to those we have previously supplied you with.
Whenever we process information for the above stated purposes, we will ensure that we always keep your personal information rights in high regard and take account of these rights. If you do not want us to use your data in any of the ways described above, or to pass your details to a joint-venture partner for marketing purposes, you have the right to unsubscribe and to opt-out of receiving product or service information by contacting us by email at email@example.com or telephone +44 207 833 0237 or by writing to the Data Controller, Minor Metals Trade Association, 1st Floor 33 Queen Street, London, EC4R 1BR.
You may also correct, update and/or delete any personally identifiable information by contacting us as detailed above.
If you do ask for your information to be removed, please note that it will make it difficult for us to deliver the services you require or expect as an MMTA member or customer, or as an attendee at our conference or other events.
- How do we disclose your personal data?
If you become a member of the MMTA, or register to attend one of our conferences or other events, there are several ways in which your contact details will be shared:
Your company’s chosen contact details will appear on our website and other promotional materials promoting your membership of the MMTA, or promoting the conference or event;
Your name, job title, company name and your email will be available to other organisations attending MMTA conferences and events, so that you can contact and organise meetings with other attendees. Your information is supplied to them on the strict understanding that it is not used other than for this express purpose;
In certain circumstances we may have to supply your details to our suppliers of MMTA services, conferences or events. This may include, but not be limited to, hotels and technology suppliers, companies providing event organisation, visa invitation letters, or providing services for the MMTA. In such circumstances the information made available will be the minimum necessary to fulfil the service, and will be supplied strictly on condition it is only used for that purpose;
If we are under a duty to disclose or share your personal data to comply with any legal obligation, or to enforce or apply our Terms & Conditions and other agreements; or to protect the rights, property, or safety of the Minor Metals Trade Association Ltd (MMTA), our members, customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
- How do we store your personal data?
All personal data will be stored subject to organisational security measures which we have in place to protect against unauthorised or unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data. However, the transmission of information via the internet is not completely secure. While we will do our best to protect your personal data, the MMTA cannot guarantee the security of data transmitted to our site and any such transmission is at your own risk.
The MMTA will take all reasonable steps to ensure the reliability of any employees who have access to personal data.
Personal data may be accessible from locations where our staff are located at any given time in various parts of the world outside the European Economic Area. Where any such transfer is made outside the European Economic Area, we will always ensure that an adequate level of data protection is in place.
If you decide to opt out from receiving information, we will remove your email address from our database and suppress any other details we hold on you. If you do not use one of our services, or attend one of our events for a period of three years we will not contact you again.
If you wish to raise a complaint on how we have handled your personal data, you can contact us at firstname.lastname@example.org or by telephone at +44 207 833 0237 or by writing to MMTA 1st Floor 33 Queen Street, London, EC4R 1BR.
We hope that we can address your concerns, but you can always contact the Information Commissioner’s Office (ICO) at www.ico.org.uk for any other information.
- Website links to other sites
Minor Metals Trade Association Ltd
VAT number: GB 245101701
Company registered in the UK: 03297230
Telephone: +44 20 7833 0237